St. Tammany Fire Protection District No. 1
Board of Commissioners
Regular Meeting
Minutes
February 20, 2018
The meeting was called to order at 6:00 p.m.
The prayer and pledge of allegiance were done.
ROLL CALL: Chairman Crowley and Commissioners Brackett, Hoying and Rich were present.
Commissioner Gay was absent.
AWARDS & RECOGNITION-
10 Years of Service: J. Bannister, B. Bilich (absent), D. Williams (absent)
Promotions:
Deputy Chief: K. Sanders
District Chief: T. Collins
Captain: M. Dupre
Operator: T. Bass
APPROVAL OF MINUTES
Commissioner Hoying made a motion to approve the minutes of the January 16, 2018 meeting. Commissioner Brackett seconded the motion. The motion carried unanimously.
OLD BUSINESS – (none)
NEW BUSINESS
1. Chief’s Report
a) Significant Monthly Events
• PIAL Update- Chief Kaufmann stated that we have accomplished a Class 2 rating and are in the process of advertising it on our equipment. He further stated that we will continue to take a proactive approach in order to maintain this rating.
• St. 18 HVAC – Chief Kaufmann stated that we are still working with the contractor and architect to get both parties to agree to move forward with resolving the issue.
• Attended L.L.A. Seminar- Jan. 23
o BOC to approve Chief Officer travel
Louisiana Fire Prevention Chief’s Assoc. Annual Meeting- Alexandria, LA
Attendees: Robby Marquette, Brian Macaluso
2018 CPSE Excellence Conference (March 13-16, 2018) Orlando, FL
Attendees: Chad Duffaut, Michael Thiel, Brian Lutman, John Bauer
(Note: March 12, 2018 will be a travel day)
• 2018 Labor-Management Alliance Conference (April 5-6, 2018) Denver, CO
Attendees: Chris Kaufmann, Chad Duffaut, Billy Dekemel
(Note: April 4 & 7 will be travel days)
• Coin du Lestin HOA- Jan. 30
• OSE Training Session (Disciplinary Processes) – Feb. 1
• Spoke at the Lion’s Club Lunch- Feb. 8
b) St. 13/ HQ – Update – Chief Kaufmann stated that we are constantly working with the contractor and are still anticipating a July 1-15 completion date. He further stated that they continue to work through issues that arise.
c) 2018 Policy, SOG and Handbook Changes/Updates – (Resolution under PMI)
d) Public Campaign/ Outreach- (TBD)
e) Operations Reports – Chief of Operations Kuhn discussed the “Operations” report (January) which covers YTD call totals, Hydrants Inspected, NFIRS Incidents, Dollar Loss/ Dollar Save (by Station location), Average Response Time (by Station) and EMS Call Type and Number of Incidents.
f) Maintenance Report- Chief of Operations Kuhn discussed the “Maintenance” report (January) which covered preventative maintenances and major repairs performed.
g) Fire Prevention Report- Chief of Fire Prevention Marquette discussed the monthly “Fire Prevention” report (January) which included Inspections, Public Fire Safety & Education Events, Investigations, and Economic Impact.
h) Training Report – Chief of Operations Kuhn discussed the monthly “Training” report (January) which included Classes, Certifications and Revenues.
i) Communications Report – Chief of Administration Duffaut discussed the monthly “Communications” report (January) which included call volume and statistics
j) General Comments
• Personnel Action (January)- one suspension, no appeal
• Surplus Reserve Apparatus- Chief Kaufman stated that based on a recommendation from our maintenance division, we are going to surplus a reserve apparatus, with a value of $15,000. Fire Dist. #9 will be purchasing it from us.
Commissioner Brackett inquired about the issues with St.13/HQ. Chief Kaufmann stated that we have responded to over 75 RFI’s (requests for information) in the first 6 months. He further stated that they have regular monthly construction meetings with the architect and contractor.
Commissioner Brackett made a motion to accept the Chief’s report. Commissioner Rich seconded the motion. The motion carried unanimously.
2. SFFA (Slidell Firefighters Association) – MDA Golf Tournament- April 6
3. PMI Report – Mr. Waniewski requested that the agenda be amended to add Resolution 2018-014 and 2018-015, relating to the surplus of apparatus/equipment.
Commissioner Brackett made a motion to amend the agenda to add Resolutions 2018-014 and 2018-015. Commissioner Rich seconded the motion. The motion carried unanimously.
a.) Employee Benefits – (none)
b.) Human Resource
1) 2018-007: BOC Resolution (Approve Amended Exhibit A)
Commissioner Brackett made a motion to adopt Resolution 2018-007, Relating to Approving the Criteria to Determine a General Fund Surplus for District No. 1. Commissioner Hoying seconded the motion. The motion carried unanimously.
2) 2018-010: BOC Resolution (Ratify Engagement of Legal Services – Troy G. Ingram, J.D.) – (RECORD KEEPING)
Commissioner Brackett made a motion to adopt Resolution 2018-010, Relating to the Engagement of Legal Services for District No.1. Commissioner Hoying seconded the motion. The motion carried unanimously.
3) 2018-011: BOC Resolution (Adopt Employee Handbook & Revisions)
Commissioner Brackett made a motion to adopt Resolution 2018-011, Relating to the Adoption of the Employee Handbook Revisions for District No. 1. Commissioner Hoying seconded the motion. The motion carried unanimously.
4) 2018-012: BOC Resolution (Adopt SOP & SOG Revisions)
Commissioner Brackett made a motion to adopt Resolution 2018-012, Relating to the Adoption of Revisions to the Standard Operating Guidelines and Standard Operating Procedures for District No.1. Commissioner Rich seconded the motion. The motion carried unanimously.
5) 2018-013: BOC Resolution (Approve Chief Officer (s) Travel- LLA Requirement)
Commissioner Brackett made a motion to adopt Resolution 2018-013, Relating to the Approval of the Louisiana Legislative Auditor’s Travel and Expense Reimbursement Requirements for District No. 1. Commissioner Rich seconded the motion. The motion carried unanimously.
6) 2018-014: BOC Resolution (Surplus Reserve Apparatus- VIN 4PICTO2S93A003360)
Commissioner Hoying made a motion to adopt Resolution 2018-014, Relating to the Approval to Surplus Reserve Apparatus for District No. 1. Commissioner Brackett seconded the motion. The motion carried unanimously.
7) 2018-015: BOC Resolution (Surplus Equipment)
Commissioner Rich made a motion to adopt Resolution 2018-015, Relating to the Approval to Surplus Equipment for District No. 1. Commissioner Brackett seconded the motion. The motion carried unanimously.
8) Fire Chief Evaluation- (not all evaluations were completed and returned)
c.) Payroll – (none)
d.) FRS (Firefighters Retirement System) – (none)
e.) VFIS Special Risk Insurance & LWCC- (none)
Commissioner Brackett made a motion to accept the PMI report. Commissioner Rich seconded the motion. The motion carried unanimously.
4. Duplantier Hrapman Hogan & Maher, LLP- Mr. DiGiovanni presented an annual engagement letter which outlines the services provided by the firm.
Michelle Cunningham discussed her role with the firm and as will be our contact during the transitioning of Mr. DiGiovanni leaving.
Mr. DiGiovanni discussed the January financial report.
Commissioner Brackett made a motion to accept the January financial report. Commissioner Hoying seconded the motion. The motion carried unanimously.
5. Attorney’s Report- (none)
6. Board of Commissioner Comments –
Commissioner Brackett made a motion to adjourn. Commissioner Hoying seconded the motion. The motion carried unanimously.
The meeting adjourned at 7:26 p.m.